Yspaces

Key Duties and Responsibilities:&nbsp;<ol><li data-list="bullet">Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf</li><li data-list="bullet">Maintaining comprehensive and accurate records</li><li data-list="bullet">Performing minor accounting duties</li><li data-list="bullet">Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary</li><li data-list="bullet">Answering phone calls in a polite and professional manner</li><li data-list="bullet">Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department</li><li data-list="bullet">Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters</li><li data-list="bullet">Answering phones calls and taking messages</li><li data-list="bullet">Setting and managing the daily schedules and calendars of office schedules and booking</li><li data-list="bullet">Preparing and/or editing documents, such as expense reports, memos and invoices</li><li data-list="bullet">Creating spreadsheets, managing databases, preparing presentations</li><li data-list="bullet">Negotiating with vendors</li><li data-list="bullet">Order necessary office supplies</li><li data-list="bullet">Managing corporate stock rooms and/or libraries</li><li data-list="bullet">Managing videoconferencing, fax communications and office equipment</li><li data-list="bullet">Reviewing incoming documents</li><li data-list="bullet">Conducting research</li><li data-list="bullet">Training and/or supervising clerical workers</li><li data-list="bullet">Welcoming all visitors and interacting with them</li><li data-list="bullet">Managing scheduling and appointments</li><li data-list="bullet">Arranging meetings and other events, as well as travel arrangements</li><li data-list="bullet">Managing mail/fax communications</li><li data-list="bullet">Managing traditional paper and/or electronic filing systems</li><li data-list="bullet">Performing basic bookkeeping/clerical duties</li></ol>Job Types: Full-time, PermanentPay: Php16,000.00 - Php18,000.00 per monthBenefits:<ol><li data-list="bullet">Company car</li><li data-list="bullet">Company Christmas gift</li><li data-list="bullet">Company events</li><li data-list="bullet">Opportunities for promotion</li><li data-list="bullet">Paid training</li><li data-list="bullet">Pay raise</li><li data-list="bullet">Promotion to permanent employee</li></ol>Schedule:<ol><li data-list="bullet">8 hour shift</li><li data-list="bullet">Day shift</li><li data-list="bullet">Early shift</li><li data-list="bullet">Flextime</li><li data-list="bullet">Holidays</li><li data-list="bullet">Monday to Friday</li><li data-list="bullet">Overtime</li><li data-list="bullet">Rotational shift</li><li data-list="bullet">Weekends</li></ol>Supplemental Pay:<ol><li data-list="bullet">13th month salary</li><li data-list="bullet">Commission pay</li><li data-list="bullet">Overtime pay</li><li data-list="bullet">Performance bonus</li></ol>

BGC, Taguig 

Executive Assistant 

Office Assistant

Job Description: To assist the company in all stages of corporate transactions, performing administrative support tasks such as preparing and providing support in the areas of accounting and bookkeeping, accounts payable, accounts receivable, bank deposits, vendor relations, month-end close, year-end reporting, and other administrative tasks. contracts, organizing and disseminating files, and maintaining confidential records of all transactions. Key Duties and Responsibilities: Preparation of Cash Vouchers and checking the accuracy of supporting documents for each disbursement (i.e. sales invoice, official receipt)Checking reimbursement of Petty Cash FundPreparation and processing the payroll (i.e. timekeeping, late, absences, overtime and commissions, payslips)Preparation of Check Payments on Cash VouchersUpdating of Cash Collected in our Bank Deposits Books Preparation of Cash Balance and Bank Reconciliation on a monthly basisEntering financial transactions into internal and official working paperCreating and updating expense reportsChecking the accuracy of the transactions entered in company’s working paperMaking Monthly and Yearly Projected Income and Expense (Cash Flow)Assist in the Trial Balance, Balance Sheet and Income Statement of the CompanyAnalyzing, monitoring the variance of accounts between Internal &amp; Official books of the companyMaintaining the accuracy of financial recordsAssist in preparation of BIR’s monthly report and remittances payment including all necessary attachments such as SummaryList of Sales and Purchases, the Alpha list of Payees, Employees, VAT Return, &amp; Quarterly TaxEnsures monthly employee benefits are remittances to respected government agencies ( SSS (Contribution and Loan), PAG-IBIG (Contribution and Loan, PHILHEALTH and BIR Payment)Assist in preparation of Annual Income Tax ReturnPreparation of Certificate of Compensation Payment/Tax Withheld for Compensation Payment with or Without Taxes (2316 Form) for BIR submissionSubmission of BIR received copy of financial statement to SECOther duties that are deemed necessary for recording the books of accounts (i.e. Partners Share ) collection maintaining accounts payable and admin task) ONE TIME TRANSACTIONSPreparation of requirements for yearly licenses of KYBPAssist in the preparation of Annual General Information Sheet for SEC to be submitted by our Compliance Officer as Operation Support.Ensures that petty cash fund is released and check on a monthly basisEnsures that BR (Business Registration) funds (government funds and out of pocket expense) are released and properly liquidated by the Compliance OfficerEnsures that operations request, GM’s approvals are being processed within the monthEnsure broker’s commissions are being released every 15th to 30th of the month.Ensures clients refund are being processed upon accomplishing the accounting request queue and important documents from accounts within 90 daysLiaise as may be authorized with government offices such as: Securities and Exchange Commission (SEC)Department of Trade and Industry (DTI)Local Government Unit (LGU)Bureau of Internal Revenue (BIR)SSS, Philhealth and PAGIBIGDepartment of Labor and Employment (DOLE)Bureau of Immigration (BI) andOther related government institutions.Job Types: Full-time, Permanent, Fresh graduate Benefits: Company carCompany Christmas giftCompany eventsFlexible scheduleFlextimeOpportunities for promotionPaid trainingPay raisePromotion to permanent employeeTransportation service providedWork from homeWork Location: In person Expected Start Date: 09/10/2025

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